Automate Your Billing: A Practical Guide

Billing: The Administrative Nightmare of Speech Therapists

Let's be honest: billing is probably the task you hate most. Between care sheets, third-party payments, payment reminders, and accounting, it's a drain on time and energy.

Administrative tasks — billing, third-party payment, follow-ups — are among the main sources of stress reported by private-practice speech therapists. Yet well-managed billing is essential for your practice's financial health.

Cabdivin automates the billing chain — act coding, care sheet, electronic transmission, payment tracking and reminders — so you can focus on what really matters: your patients.

Cabdivin's Automated Billing Flow

1. Session completed → Act automatically coded (AMO nomenclature)
2. Invoice generated → Electronic care sheet, insurance breakdown, patient receipt
3. Electronic transmission → Sent to health insurance, supplementary insurance, and patient
4. Payment tracking → Automatic tracking of all payments and rejections

Automated Payment Reminders

No more awkward manual follow-ups:

• Day 7: Courteous email reminder
• Day 15: Summary of unpaid sessions
• Day 30: Firm reminder
• Day 45: Alert in your dashboard for manual action

Financial Dashboard

At a glance: revenue, collection rate, unpaid invoices, insurance reimbursement status, and revenue forecast.

What You No Longer Do by Hand

| Task | Without Cabdivin | With Cabdivin | |------|-----------------|---------------| | Care sheets | manual entry after each session | generated when the session closes | | Payment tracking | manual reconciliation | reconciled automatically | | Payment reminders | written one by one | sent on a schedule you define | | Accounting prep | yearly re-entry | revenue book and tax annexes exportable |

How much time this actually frees up depends on your session volume and how your practice is organised.

Automate my billing